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Information for Moderators and Speakers

1. Membership Information

Presentation of submitted abstracts is limited to members of the Neurospinal Society of Japan.
Non-members residing in Japan are kindly requested to complete their membership registration in advance through the Society Secretariat listed below.
Medical staff may present if at least one of the authors (either the first author or a co-author) is a member of Neurospinal Society of Japan.
Please note that membership is limited to residents of Japan; therefore, international presenters are not required to obtain membership.

[Inquiries Regarding Membership Number and Application]
Secretariat of the Neurospinal Society of Japan
Tokyo Dia Building No. 5, 9F
1-28-23 Shinkawa, Chuo-ku, Tokyo 104-0033, Japan
c/o MCI Co., Ltd.
TEL: +81-3-6367-6228
E-mail: nsj@nsj-official.jp

2. Presentation Language

Presentation: Japanese or English
Slides: English is recommended

3. Guidelines on Research Ethics, Conflict of Interest (COI), and Copyright

The Neurospinal Society of Japan requires all presenters to disclose their conflict of interest (COI) status when presenting at meetings and in publications.

Japanese： Please review The 41st Annual Meeting of Neurospinal Society of Japan
at https://cs-oto3.com/nsj2026-17amoas/
Non-Japanese： The declaration will be posted on The 17th Annual Meeting of Asia Spine HP
at https://cs-oto3.com/nsj2026-17amoas/en-index.html
Please fill out the form and send it to nsj2026-17amoas@cs-oto.com

4. Presentation Time

Scientific Committee Symposium（Public） 7 minutes for presentation, 3 minutes for Q&A
Symposium（Public）
Podium Presentation（Oral Presentation） Podium Presentation（Oral Presentation） 5 minutes for presentation, 2 minutes for Q&A
Poster Presentation 3 minutes for presentation, 2 minutes for Q&A

*For sessions requested by the conference organizers, the presentation times will be communicated individually to each presenter.

*A YELLOW light will be turned on 1 minute before the end of the presentation time and a RED light will be turned on when the presentation time is finished or overdue.

5. Oral Presentation

1) Presenters who Bring their own Media

  • Presentations must be delivered using a PC (PowerPoint/Keynote) only.
    Presentations from tablets or smartphones are not supported.
    The projector provides single-screen projection.
  • The PC provided at the venue runs Windows 11 and supports PowerPoint 2021 for Windows.
  • Slide size is recommended to be widescreen (16:9).
    Standard 4:3 slides can be projected, but the display area will become smaller.
  • Please ensure that your presentation works on a PC other than the one used to create it, and bring a USB flash drive.
  • To prevent font corruption or layout issues, we recommend using standard OS fonts.
  • Please name your presentation file as “[Abstract Number] [Presenter Name].pptx.”
  • Presentation files will be securely deleted by the conference secretariat after the event.

2) Invited Speakers who bring their Own PC

  • If your data is created on a Mac or includes video/audio files, please bring your own PC.
  • The projector at the venue uses an HDMI connector.
    If your PC has a different output port, please bring the appropriate adapter.
  • For video files, please use a format playable on Windows Media Player (recommended: .wmv or .mp4).
    Videos in other formats may not play on the venue PC, so bringing your own PC is essential.
    Even if the video appears on your laptop screen, it may not display correctly on the external projector or monitor.
    Please test your PC’s external output connection in advance.
  • To avoid interruptions due to battery depletion, be sure to bring your power adapter.
  • As the PC may need to be restarted, please disable password protection.

3) Instructions for Presenters

  • The next presenter should be seated at the “Next Presenter” chair in the session room at least 15 minutes before the session starts.
  • A yellow light will signal 1 minute remaining, and a red light will indicate the end or overtime.
    Please adhere strictly to the allotted time to ensure smooth session progress.
  • A monitor, keyboard, and mouse will be provided on the podium.
    The first slide will appear automatically when you step up, and you should operate the presentation yourself thereafter.

6. PC Preview Desk

June 18 (Thu) 7:30-17:00 Osaka International Convention Center
10F Foyer
June 19 (Fri) 7:30-17:00
June 20 (Sat) 7:30-14:30

*Please register your data and check your external output at least 20 minutes before the presentation.

7. Poster Session

1) Push pins will be provided on each poster panel.

2) Please do not write directly on the poster panels.
Please prepare your poster according to the following specifications:
Panel size: 90 cm (W) × 210 cm (H)
Presentation Number: Provided by the secretariat
Title: Please prepare your own (70 cm (W) × 20 cm (H))

3) Session moderators are requested to arrive at the Moderators’ Desk located in front of the poster area at least 10 minutes before the session begins.

4) Poster Viewing
During the designated poster viewing time, please stand by your poster and follow the instructions of the session chair.

5) Any posters remaining after the removal time will be disposed of by the secretariat.

8. Information for Moderators

1) Please arrive at the next Moderator's seat at least 10 minutes before your session.

2) Moderators of poster sessions are requested to arrive at the poster moderators' desk in front of the poster venue
at least 10 minutes before the session starts.

3) No session announcements will be made in Room B-F. Please begin the session at the scheduled time.

4) Please keep all sessions on schedule.

* Please refrain from extending the Q&A time beyond the allotted time.